Ravenna Community Educational Foundation
Regular Meeting Minutes
January 9, 2007
Meeting called to order at 6:45 pm.
Member’s present: Karen Barker, Matt Broton, Brenda Jacobs, Ken Punter, and
Sharon Yonker.
Member’s absent: Dee Swanson, Ken Patterson, Sr., and Bruce Jones.
1. Approval of Agenda
2. Approval of Consent Agenda: None
3. Approval of Minutes from December Design member meeting: Tabled until
January 29, 2007
4. Correspondence: Thank you from Chris McWuigan, President of the Community
Foundation of Muskegon County (CFMC)
5. Reports:
Finance: statements will be sent out quarterly from CFMC
6. Old Business:
Report on the status of relationship with the Community Foundation of
Muskegon County – Update on Organization Endowment Fund Agreement
7. New Business:
a. Nomination of Karen Barker for President by Matt Broton, support by Ken
Punter, Approved 5-0
Nomination of Matt Broton for Vice President by Ken Punter, support by Brenda
Jacobs, Approved 5-0
Nomination of Brenda Jacobs for Treasurer by Matt Broton, support by Ken
Punter, Approved 5-0
Nomination of Sharon Yonker for Secretary by Brenda Jacobs, support by Karen
Barker, Approved 5-0
b. First Reading of Proposed By-Laws
c. Consideration of RCEF Mission Statement & Motto
d. Proposal for Standing Committee’s and assignment of Trustees to those
Committee’s: Annual Event Committee, Giving/Donation Committee, Marketing/PR
Committee, Alumni Committee, etc—tabled until next meeting
8. Time and Date of next RCEF Meeting: January 29, 2007 at 6:30 pm in
Beechnau Elementary Media Center
9. Meeting Adjourned at 9:15 pm

Ravenna Community Educational Foundation
Regular Meeting Minutes
August 20, 2007
Ravenna Community Educational Foundation
Minutes from the August 20, 2007 Meeting
United Methodist Church
The meeting was called to order at 5:40 pm by President Karen Barker.
Members present: Laura Wagner, Dee Swanson, Ken Patterson Sr., Brenda Jacobs, Ken
Punter, Michelle Straley, Brandy Thompson-Bueche. Mike Pierson was a guest.
The agenda was approved. Motion by Karen and second by Michelle.
The minutes from the July 23, 2007 meeting were approved. Motion by Ken Patterson
Sr. and second by Dee.
Correspondence this month: Our application for the 50/50 raffle permit was returned to
us to complete. We need the Superintendent signature and resubmit.
Committee Reports:
Finance - Report was given by Brenda for the amount of $6396.67. This included
contributions from the Townsend Memorial ($890.00) and earnings
($217.12).
Checking amount of $140.00 (plus $40.00 from Magsig and $25.00 from
Dog
Daze). Just over $200.00 currently.
Marketing - Members discussed the errors in the Brochures (comma vs.
period, capital F, Treasurer, font) and decided to make no corrections at
this time so as to not draw attention to them. Corrections will be made
when reorder is necessary.
Members discussed ordering correspondence envelopes, how they
should look and how many should be ordered. Brandy will check with
Larry Gardiner and get prices to be discussed at the next meeting.
Members and guest (Mike Pierson) discussed ideas of how to market the
foundation in a positive manner while raising funds without competing
with existing organizations in the community. The idea was proposed that
we sell Memberships. Memberships would be of different levels based
on contribution made. Memberships would be available for anyone who
wanted to purchase them and support the Foundation. Those purchasing a
Membership would be recognized for their contribution and would receive
a Newsletter of updates, Annual report and be invited to a
fundraising Dinner Banquet.
Members and guest (Mike Pierson) discussed having the RCEF be the agent
for the RHS Alumni Association. More discussion is needed at next
meeting.
Main Event - Members discussed the 50/50 raffle. Once application is refiled and
approved then 1000 tickets will be ordered.
Ken Punter presented his ideas for a Flag Football Tournament in June of
2008. His ideas included the tournament, concessions, t-shirt sales and
other events for family members.
Ken will work with Jason H. and Jason M.
Annual Meeting - Members discussed having the annual meeting on Jan. 10,
2008 consisting of board members and trustees only. Announce the
meeting and welcome anyone to attend and publish the report.
Members also discussed that at this 1st year annual meeting the date
would be chosen for the 2nd year Annual Meeting that would take place
at Moss Ridge with a special speaker (?Derezinski, VanWoerkem,
Hoekstra?). ALL donors would be recognized for their contribution to
the RCEF.
Alumni - Dee informed the members that she had spoke at the Reunion
on Aug. 18th and let the alumni know what RCEF was. Dee continues to
work on collecting the names for the Alumni data base.
Fundraising - As mentioned above: members discussed the 50/50 raffle,
upcoming Flag Football Tournament and selling Memberships.
Karen brought up the possibility of working the concessions at the
Volleyball and Basketball games. Members thought that they already
have plenty to do and do not want to overextend at this time.
Members also discussed having a Membership Committee headed by
Mike Pierson. More discussion will follow at the next meeting.
Old Business:
A motion was made by Ken Patterson Sr. and second by Laura to approve the payment of
the bills for the printing of the Brochures, Donation Envelopes and Letterhead. Motion
carried.
Dog Daze went well. Turn out was lower. $25.00 in cash was collected.
A motion was made by Laura and second by Dee to approve Mike Pierson as a new
member. Motion carried.
New Business:
Ken Punter presented on having a Website (?RavennaMIfoundation.org??). Ken will
compare costs of Sickle Consulting and CCS of Coopersville. Ken will speak with Larry
Gardiner for some help and advisement on layout.
A motion was made by Mike and second by Ken to proceed with the website and to not
exceed $1000.00 the first year. Motion carried.
Time and Date of next meeting will be Sept. 24th from 6:00 - 8:00pm at the Beechnau
Ele. Library.
A motion to adjourn by Dee and second by Ken Patterson Sr. Motion carried.

Ravenna Community Education Foundation
Minutes from Monday, December 17, 2007
Meeting was called to order by President Karen Barker at 6:04 pm.
Roll Call: Karen Barker, Jason Helsen, Ken Punter, Mike Pierson, Brenda Jacobs, Ken
Patterson, Sr., Laura Wagner, Dee Swanson.
Absent members were: Brandy Thompson-Bueche, Michelle Straley
Approval of Agenda: Motion made by Ken Patterson, support by Mike Pierson to
approve agenda as presented. Motion carried.
Approval of Minutes: Motion made by Ken Patterson, support by Mike Pierson to
approve the minutes from the November 19, 2007 meeting. Motion carried.
Guests: No guests were present.
Correspondence: Ravenna School Administrators donated $80 in Jeanette Magsig’s
name as a Christmas gift. Donation received from Craig & Laura Cameron to be
forwarded on to CFFMC.
Reports:
Finance: No financial report
Marketing/Membership: Discussion held on the wording of the letter sent to
Potential contributors. Clarification of the sponsor
levels; intended to be cumulative. Mike P. will draft
revision of wording to make clear and to also add
additional levels. Talked about how to track
contributions by donor to monitor the sponsor levels.
Quickbooks will be used for the time being. Discussed
publishing quarterly, anyone donating > $100 in the
Ravenna Independent. Motion made for clarification &
additional levels by Laura Wagner. Support by Mike
Pierson. Motion carried.
Annual Meeting: Will be held January 21st, 2008. All committees will submit
reports.
Alumni Contacts: Dee Swanson is still working on the list.
Old Business:
Discussion to table new brochure until spring to utilize funds from Flag Football
event to cover costs.
New Business:
Communication during winter months was discussed with several members of the
board being out of town. Continue to communicate via email.
Website meeting scheduled for 6:30p.m. on December 21, 2007 in Beechnau Elementary
computer lab.
Time and Date of next board meeting: January 21st, 20087 at 6:00pm at Beechnau
Elementary library.
Adjournment: Motion by Dee Swanson, support by Ken Patterson to adjourn meeting at
7:43pm. Motion carried.
Ravenna Community Educational Foundation
Minutes from the October 29th, 2007 meeting
Meeting was called to order at 6:08pm by President Karen Barker.
Roll Call: Members present were Karen Barker, Brandy Thompson-Bueche, Ken
Patterson Sr., Ken Punter, Dee Swanson, Laura Wagner, Michelle Straley and Mike
Pierson. Members not present were: Jason Helsen and Brenda Jacobs.
Approval of Agenda: A motion was made by Ken Patterson Sr. and support by Mike
Pierson that the agenda for the October 29th, 2007 meeting be approved. Motion carried.
Approval of Minutes: A motion was made by Mike Pierson and support by Michelle
Straley that the minutes from the Sept. 24th, 2007 meeting be approved. Motion carried.
Guests: No guests were present.
Correspondence: No correspondence reported.
Reports:
Finance: Karen Barker reported that the check book balance was $1868.51.
Karen Barker reported that we need to reimburse the schools in the
amount of $1337.23.
Karen Barker reported that we sold 325 raffle tickets.
Karen Barker also reported that our account balance with the Muskegon
Foundation is $7740.44. (We still need to earn $2300.00)
Karen Barker lastly reported that there is a 1 time tax deduction being
offered to persons age 70 ½ years old who donate monies to non-profit,
charitable organizations. A letter was provided for members to read.
(This letter will be made public knowledge)
A motion was made by Mike Pierson and support by Ken Patterson Sr. that the
finance report be approved. Motion carried.
Membership: Mike Pierson presented and provided handouts for members to
view in regards to the new membership information that Patricia
Rogers had designed. Committee suggested that a Generic Letter
be drafted instead of one addressed to alumni only. A discussion
was held over printing inserts for our current brochures with the
membership information vs. redesigning new brochures which
would include the membership information. Members decided to
table the decision of what option we wanted until next months
meeting.
A motion was made by Laura Wagner and support by Ken Punter to revise the
letter to a Generic Letter to send out with our current brochures, insert
information about the tax deduction, and include donation envelopes and have
available at this time to get more monetary donations to the foundation. Motion
carried.
Main Event: Jason Helsen was not present to provide a final 50/50 raffle report.
Ken Punter presented more about the Flag Football Tournament to
be held in June of 2008 at Citizens Field. Conklin Park area is also
being considered. Discussion included: number of fields,
concessions, T-shirts, cost per person/team and what materials would
need to be purchased (flags, pile ons, markers and officials).
Annual Meeting: Committee reports are due by the Dec. 2007 meeting. The
following chairs will provide written summaries of the activities
during the last year:
Raffle Report: Jason Helsen, Brandy Thompson-Bueche
Alumni Report: Karen Barker, Dee Swanson
Membership: Mike Pierson
Finance: Brenda Jacobs
Annual Meeting: none
Website: Ken Punter
Grants/Scholarships: Jason Helsen, Karen Barker, Ken
Annual Meeting for 2009 may be held at Moss Ridge. Mike
Pierson presented handouts on cost. Committee decided to
reserve the room at a later date due to the cost ($600.00) and
the reservation fee ($500.00).
Alumni Contacts: nothing new.
Website: Ken Punter will continue to work with the company and make the
corrections and additions.
Grants/Scholarships: Hoping to provide in the Spring of 2008.
Mike Pierson informed committee that the PR committee
of RPS is thinking about selling room sponsors for
technology and other teacher requested/needed materials
(Elmos). Maybe this is something we would like to do.
No final decision was made. Need more information.
Old Business:
No bites on anyone new joining RCEF
Karen Barker presented a possible form that could be completed by RPS
employees to have deductions made from their payroll checks to RCEF. It was
discussed that we wait until next August and be included at the Breakfast.
New Business:
Working as a Board: Karen Barker stressed that it is extremely important that
ALL members work together. ALL members must commit
to all events. Mark their calendars and be present. (Raffle
sale as an example. Some members worked much harder
then others.)
Date and Time of Next Meeting:
The next meeting will be Monday, Nov. 19th, 2007 from 6-8pm at
Beechnau Elementary School in the Computer Lab.
Adjournment: A motion was made by Laura Wagner support by (many) Dee Swanson to
adjourn. Motion carried.
Meeting was adjourned at 8:01pm.

Ravenna Community Educational Foundation
Monday, January 21, 2008
Minutes
Meeting called to order at 6:10pm by Laura Wagner
Roll Call: Laura Wagner, Brandy Thompson-Bueche, Ken Patterson Sr., Ken Punter, Michelle Straley,
Brenda Jacobs, Mike Pierson. Jason Helsen arrived (6:17pm). Dee Swanson and Karen Barker were
absent.
Approval of Agenda: Mike Pierson made a motion that we approve the agenda for the January 21, 2008
meeting. Ken Punter second. Motion carried.
Approval of Minutes from Dec. 17, 2007 meeting: Mike Pierson made a motion that we approve the
minutes. Ken Patterson Sr. second. Motion carried.
Guests: No guests were present.
Correspondence: Congratulations was received from the Muskegon Community Foundation in regards to
our permanent status. Signed agreement and sent it back.
Reports:
Finance: Brenda Jacobs provided a copy of the finance report to each trustee. Mike Pierson made a
motion that we accept the finance report. Ken Punter, second. Motion carried. Brenda reported that we
had total contributions of $22,795.
Membership: It was discussed and decided that we will wait until we all get a chance to see the report that
was submitted to Karen from Mike via email.
Main Event: Ken Punter reported that there would be approx. $1000 of start up costs to hold the Flag
Football Tournament.
Jason Helsen reported on the Raffle. There were 3250 tickets sold. $1625.00 was the prize. We had a
$50.00 license fee. Final financial was a net of $1575.00.
Annual Meeting: Members discussed options of where to hold the 2008 annual meeting. Discussion
included Moss Ridge vs. the Media Center. Dinner costs were discussed. Silent Auction was questioned.
Raffle of 1 item. No final decisions were made.
Alumni: Dee continues to work on getting the list. Karen will begin data base.
Website: There was a special meeting for the Website. Each trustee was encouraged to check out the
website for the next meeting.
Grants/Scholarships: Brenda will check into how much we can give at this time with our now permanent
status.
Old Business: Membership letters were discussed. Trustees also discussed having an article of current
success in the Insights and possibly the Coopersville Observer. Article will be in the Ravenna Independent.
New Business:
A. Next meeting will be February 25, 2008 at Beechnau Elementary in the Library from 6:30-
8:00pm. Approval of the Annual Report will take place at this meeting.
B. Review Bylaws was tabled until the Feb. 25th meeting so that trustees had the opportunity to
look over the report.
Election of Officers: Mike Pierson made a motion that we maintain the current officers as is for the
upcoming year. Ken Patterson Sr. second. The officers for the year 2008 are:
Karen Barker – President
Laura Wagner – Vice President
Brenda Jacobs – Treasurer
Brandy Thompson-Bueche – Secretary
Celebration: An around of applause was given for our successful 1st year.
Other Items: Trustees discussed sponsoring a Spelling Bee or a Science Fair.
Adjournment: Brenda Jacobs made a motion to adjourn the meeting at 7:55pm. Laura Wagner second.
Motion carried.
Next Meeting will be Monday, February 25, 2008 from 6:30 – 8:00pm in the Library at Beechnau Ele.
Ravenna Community Educational Foundation
Monday, March 3, 2008
Minutes
Meeting called to order at 6:40pm by Laura Wagner
Roll Call: Jason Helsen, Mike Pierson, Ken Punter, Michelle Straley, Brandy Thompson-Bueche, Laura
Wagner, Ken Patterson Sr. (late). Brenda Jacobs, Dee Swanson and Karen Barker were absent.
Approval of Agenda: Mike Pierson mad a motion that we approve the agenda for the March 3, 2008
meeting. Michelle Straley second. Motion carried.
Approval of Minutes from the Jan. 21, 2008 meeting: Mike Pierson made a motion that we approve the
minutes from the Jan. 21, 2008 meeting. Jason Helsen second. Motion carried.
Guests: No guests were in attendance
Correspondence: Received an email from Brenda Jacobs in regards to the finances. Balance as of
December 31, 2007 was $22,654.70. Since January 1, 2008 an additional $450.00 has been deposited.
Reports:
Finance: Via an email from Brenda Jacobs, current balance is $23,104.70. Jason Helsen made a motion
that we approve the Finance report. Mike Pierson second. Motion carried.
Membership: Trustees discussed the email from Mike Pierson which included a more stream lined
membership with cumulative levels. A final updated version will be sent to Jeff for the Website, as well as
the trustees. (See email from Mike Pierson). Stream lined version included: Basic Membership of $100
per year up to $500 cumulative. Gold Sponsor was $500 - $999.00. Platinum Sponsor was $1000 -
$2499.00. Directors Club was $2500 - $4999.00. Founders Club was $5000 - $9,999.00. Heritage Circle
was $10,000+. Presidential Level was $25,000+. And Executive Board was $50,000+. These levels were
discussed as to the Website and where they should be found. It was discussed to appear under the title
Contributions.
Mike Pierson made a motion that we approve the stream line version of membership levels. Jason Helsen
second. Motion carried.
Main Event: There will be no Flag Football Tournament. Focus has switched to a Science Fair. Trustees
discussed having separate meetings to deal with the Science Fair itself. Laura will get more information.
Trustees discussed needing to have a meeting with the public schools science teachers, making a time line,
setting a date, and the possibility that our Science Fair may be the first step towards the West Michigan
Science Challenge held by the MAISD. Trustees decided to table further discussion until next meeting
where more information will be available.
Annual Meeting: Tabled discussion until Fall 2008.
Alumni Contacts: Dee and Karen are handling this; both are currently out of town. Will catch up on this
when they arrive back in town.
Website: Nothing more has occurred. Trustees discussed the home page and what tabs should be present.
It was tentatively decided that there would be Home, Scholarships/Grants, Membership, Alumni, Contact
Us and Archives. More to come at next meeting.
Grants and Scholarships: Information was taken to the High School. April 1st is the deadline for
applying. It was discussed that the Grants and Scholarships committee should meet and narrow down the
applicants instead of interviewing all applicants.
Mike Pierson made a motion that we approve to give (1) $500.00 scholarship this Spring. Ken Patterson
Sr. second. Motion carried.
Old Business:
Membership Letters: No increase in response.
Article in the Insights: It was a nice letter. Trustees discussed that we need to nail down a marketing
approach. Will discuss this at future meetings.
New Business:
Review the Bylaws: Trustees discussed that email voting should be addressed in the Bylaws. They also
discussed the amount required for someone to become a trustee. Some thought that $500.00 was too much
and that we may be discouraging good people away from joining because of the dollar amount. Others felt
that the $500.00 was fair.
Trustees also discussed that when making changes that a vote should not occur until the following meeting
so that members have a chance to think about it (sleep on it) to avoid any “emotional” votes and decisions
from being made. More discussion will occur.
Trustees tabled further discussion on changes to the Bylaws.
Other: No other items to discuss.
Ken Patterson Sr. made a motion to adjourn at 8:12pm, Mike Pierson second. Motion carried.
Next Meeting: Monday, April 14th at Beechnau Ele. From 6:30pm – 8:00pm